What to Include in a Call Sheet

call sheet|call-sheet-template

Your call sheet is the game plan for your cast and crew. To ensure your next project runs smoothly, we’ll show you how to put together a clear, organised, and easy-to-understand call sheet.

Looking to organise a photoshoot, online content shoot, or TV commercial?

You’ll need a call sheet to inform and direct everyone involved. Your call sheet is the blueprint for the day. It outlines the most important information from contact details to shoot times and more - and without a call sheet, production couldn’t go ahead.

To keep your next job on track (and on time), we’ll break down a typical call sheet including the most important information you’ll need to provide and how to share your call sheet with your talent.

Why do you need a call sheet?

Your call sheet details all of the most important information that everyone on set needs to know. This covers everything from a set address and set details, to shooting schedules and times, right through to how the day will run. Your call sheet is an easy way to ensure your job runs smoothly and that all parties know where they need to be, when they need to be there, and what they need to be doing. tip: A call sheet is typically provided a few days before your shoot. The timing of your call sheet is important as you’ll need all elements of the campaign confirmed. If you create and share your call sheet too early, you’ll risk missing out on crucial information that’s relevant to your talent.

Got your call sheet ready? Find out how far out from a campaign you should post your job

What to include on a typical call sheet

Knowing what to include in your call sheet is essential to keep your project organised and on track. There are industry standards when creating a call-sheet, though small differences may appear from project to project.

Typically, a call sheet should include:

  • Client name
  • Brand name
  • Shoot date
  • Shoot location
  • Parking or transportation information
  • Key person contact number (typically the producer or client)
  • Call time for everyone on set (e.g. hair & makeup, stylist, photographer, talent)
  • Daily schedule (e.g. how long each person is required, shot schedule)
  • COVID-19 protocol information (where applicable)

Once you’ve made a successful booking through, you can send your call sheet directly to your selected talent using’s secure, built-in chat feature. Sharing your call sheet helps talent have all the information they need in one place and sets you up for a successful project.

Congratulations! You’re ready to write a professional call sheet for your next project.

Click here to post a job now

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